Meeting Minutes, April 12, 2012

DeKalb School of the Arts
PTSA General Meeting Minutes
Thursday, April 12, 2012

Call to Order 7:02 pm
Welcome/Introduction Rex Garrett , PTSA President
Pledge of Allegiance Led by Rex Garrett
Review of Minutes: n/a Approval of Previous Minutes: n/a

Treasurers Report
• Review of the Treasurers report.

Fundraising Report:
• Plans for the Spring: no formal presentation; currently researching a few opportunities such as krispy kreme.

PTSA Item Requests:
• Printer for Mr. Maestrogiacomo Epson Artisan Printer – $160.00
• Tools for Mr. Chandler Total w/tax = $213.00
• Ryobi 18-Volt ONE+ Ni-Cad Battery 4-Tool Super Combo Kit, Model P842 ($139.00)
• Husky 123-Piece Multi-Purpose Tool Set, Model 008-170-HKY ($59.99)
• Class room set of books for Mr. Funderburke, “I got in” by Marry Anne Dennard (45@15) $675.00
• Microwave for Cafeteria, Hamilton Beach White Total w/tax = $70.00
• Estimated AP Exam Snack Bags w/tax (230@2.00) = $500.00
• Spa Sponsorship $1,750.00
• Junior Class for Prom $1,000.00
• Dance Department – $1,000.00

Election of Officers:
• President, Monina Klevens
• Vice-President, Marney Mayo
• Treasurer, Bill Spinks
• Secretary, Deena Swatzie

Motion (Rex Garrett) Move to accept the new officers slated for 2012 – 2013. (majority)
Motion passes.

Report of the Executive Board
• None

Principal’s Report – Ms. McCauley
• None

Old Business:
• None

New Business
• None

Announcements:
• None

Next General Meeting September 6, 2012
Meeting adjourned 7:45 pm
Minutes taken by: Deena Swatzie, PTSA Secretary

Meeting Minutes, February 2, 2012

DeKalb School of the Arts
PTSA General Meeting Minutes
Thursday, February 2, 2012

Call to Order 7:02 pm
Welcome/Introduction Monica Hargrave , PTSA Vice-President
Pledge of Allegiance Maya Houston
Review of Minutes: January 12, 2012 Approval of Previous Minutes: motion pass

Treasurers Report
• Review of the Treasurers report.
• Enrichment fees are still welcomed and spirit wear sales
• Survey/online form – has been posted; see DSA weekly and there will be a link to the PTSA website. Goal is to do things online and purchase items.
• Nominating committee: Bruce Schecter, Mona Stephens, Sherry Stahler, Maureen Shelton; need to have 5 which the 5th person will be Ms. McCauley. Alternates: Javell Long, Sheila Mason
• DSA Weekly – announcements to submit, please be sure they are completed. Faculty, note the DSA Weekly is here for them as well. Please get the information to Michelle Spruell as well.
• Volunteer Opportunity – Just Another Dance Dance; Sheryl Miller Holmes is working to coordinate parent volunteers. Also asking for food donations.

Upcoming Dates:
• Next PTA meeting is March 1
• Scenery Saturday – Feb 4-5
• Feb 10-12 GA Thespian Conference
• Feb 11-12 BHT Tour Show Performances – open to other schools in the county; goal is to provide a service to Dekalb County Board Education.
• Feb 17 Media Dept Media Night
• Feb 28 Winter Choral Concert
• Spring Musical – last 2 weekends of March (22-25 & 30-31)

Report of the Executive Board
• None

Principal’s Report – Ms. Fuller
• Progress Reports – Feb 9th
• Some students have packets with awards if they didn’t get them
• Feb 16th Conference night from 4-6pm
• Feb 11 & Feb 21: Continue informational meetings for students who desire to attend DSA next year.
• Feb 17-20 School closed
• Perfect Attendance awards were given out – 8th Grade had the most honors, 49 of students. 9th grade had 42, 10th grade had 46, 11th grade 40 made it, and 12th grade 36 made it.
• Roofing update – started tearing it off. Look for updates in last week’s email
• Attendance – a note must be sent with your child when they are absent in order for the teachersto honor it. Not going beyond 10 days to make corrections.
• No testing this month. 8th grade writing completed in January. Social Studies the juniors will take the graduation test in SS in March – still in negotiations with the state. Please prepare your students for the test in March. All other subjects are fine
• Next month’s discussion – common core subjects rolling in next year. Parent noted to check e-SIS for absences. Activities scheduled during school hours are considered for school activities and will not need an excuse for the kids to makeup missing assignments.

Old Business:
• None

New Business
• None

Announcements:
• Special Program by DSA BHT Tour Show – Women in Black History

Next General Meeting March 1, 2012 @ 7:00 pm
Meeting adjourned 8:05 pm
Minutes taken by: Deena Swatzie, PTSA Secretary

Meeting Minutes, January 12, 2012

DeKalb School of the Arts
PTSA General Meeting Minutes
Thursday, January 12, 2012

Call to Order 7:05 pm
Welcome/Introduction Rex Garrett , PTSA President
Pledge of Allegiance AeShalon Carter
Review of Minutes: n/a Approval of Previous Minutes: n/a
Special Presentation: Jose Gregory teacher of the year, and PTSA presented him with a small token
of appreciation.

Treasurers Report
• Review of the Treasurers report.
• State there is a shortage on the anticipation of the budgeted amount. The passed out report was missing two figures: $300 Awards/Reflections- Nov and $60 for Awards/Reflection December.
• Approx 2/3 of the enrichment fees have been collected from families.
• The budget may need to be adjusted (there are departmental projects coming up).
• Within the treasurer report was the presentation of the interest of surveying a random Beta Test of familes to try an online form.

Report of the Executive Board
• None

Fundraising:
• State there is a shortage on the anticipation of the budgeted amount. The passed out report was missing two figures: $300 Awards/Reflections- Nov and $60 for Awards/Reflection December.
• Approx 2/3 of the enrichment fees have been collected from families.
• The budget may need to be adjusted (there are departmental projects coming up). Within the treasurer report was the presentation of the interest of surveying a random Beta Test of families to try an online form.

Principal’s Report – Susan McCauley
• Acknowledgement of faculty in attendance.
• Thanked the PTSA for the display screens in the lower and upper lobbies.
• Presentation on the PSAT

Dr. Klein (Artistic Report)
• Dance Concert- Jan. 20 8PM, Jan 21 2Pm & 8PM, and Jan. 22 2PM
• BHT has been cast, the Thespian Conference is Feb 10 & Feb 11 and will present Dark of the Moon.

Old Business:
• None

New Business
• None

Announcements:
• Mr. Funderburke received a check $1,175 from PTSA to assist with students in ProArte and HILeit to attend the completion and for the meals for the Westminster Choir College.
• Ms Diamond thanked the PTSA for the monies to purchase the supplies to paint the lower hallway. She is asking for old neckties for an art project.
• The media department has received the donation of a 17” color printer from Duane Stork, so Mr. M will re-propose to the PTSA a request for ink and paper supply.
• 5 people are needed for the nominating committee.

Special Program by DSA Staff
• Student Performances
o The meeting concluded with two dance performances.

Next General Meeting February 2, 2012 @ 7:00 pm
Meeting adjourned 8:05 pm
Minutes taken by: Monica Hargrave, PTSA Vice-President

Meeting Minutes, November 3, 2011

DeKalb School of the Arts
PTSA General Meeting Minutes
Thursday, November 3, 2011

Call to Order 7:05 pm
Welcome/Introduction Rex Garrett , PTSA President
Pledge of Allegiance Natalie Spruill, Taylor Crawley
Review of Minutes: October 2011
Approval of Previous Minutes: Accepted as
printed

Treasurers Report
• Review of the Treasurers report.
• Report 2,095 expense, 17,090 carry over balance forward, and spoke about the importance of the enrichment program, there are payment installments and explained the importance of fees and what it covers (performances, program printing, guest lecturers and authors).

Question from floor: A parent asked if parent volunteer hours would be included with enrichment, Rex explained and replied the answer was no

Report of the Executive Board
• Reflections & Spa Dance
• Thank you to Marsha Tolbert and Carol Franklin for Spa Dance
• Also, Lorraine Flick and Kelli Shields for Reflections

Fundraising:
• Kids Stuff Coupon Book- offers a variety of items for young kids and provides great discounts. Sells for $25 and DSA will receive 50% profit.

Old Business:
• None

New Business
• The display screens should be in place for fall drama.
• Ms. Diamond has received her request for items.

Announcements:
• None

Special Program by DSA Staff

Principal’s Report – Susan McCauley
o Acknowledge of staff in attendance
o Nov. 16 progress reports will go home
o Nov. Thanksgiving Break
o Jr. vs. Faculty Basketball Game $3 ticket
o The arts community-guest Musiq SoulChild came to the school
o After Thanksgiving break only 2 weeks till Holiday Break
o Thanks you to staff for their time and talent
• Other
o Acknowledge of staff in attendance
o Nov. 16 progress reports will go home
o Nov. Thanksgiving Break
o Jr. vs. Faculty Basketball Game $3 ticket
o The arts community-guest Musique SoulChild came to the school
o After Thanksgiving break only 2 weeks till Holiday Break
o Thanks you to staff for their time and talent

Next General Meeting January 12, 2012 @ 7:00 pm
Meeting adjourned 7:45 pm
Minutes taken by: Monica Hargrave, PTSA Vice-President

Meeting Minutes, October 6, 2011

DeKalb School of the Arts
PTSA General Meeting Minutes
Thursday, October 6, 2011

Call to Order 7:08 pm
Welcome/Introduction Rex Garrett , PTSA President
Pledge of Allegiance
Review of Minutes: September 2011
Motion to not read the minutes by Rex – accepted majority
Approval of Previous Minutes: Accepted as printed

Treasurers Report
• Review of the Treasurers report.
• (Rex) Motion to accept the Treasurers Report for September. Majority

Report of the Executive Board
• None

Fundraising:
• New Fundraiser by signing up with GA Natural Gas. Will publish details in DSA today on how to sign up. $5 per family will go to the school.
• Kids Stuff coupon book – offers a variety of items for young kids and provides great discounts. Sells for $25 and DSA will receive 50% profit.
• Question about using Krispy Kreme or Honey Baked Ham. Ideas were requested at the last meeting. Please email Rex if you have any ideas so the board can research them. These suggestions will be researched for the next meeting.
• DSA Weekly email address: DSAThisWeek@gmail.com

Old Business:
• None

New Business
• Board approved the purchase of 2 flat screen televisions. They will display images from the art department and other shows. They will also have the ability to upload images.
• Question regarding purchased by the PTSA, what happens to these items if the school moves to another location. Property acquired by the school must be donated to the school system if the school moves to another location.
• Just for Friends – board will place a card box back in the main office for parents to log their volunteer hours as a backup to Just for Friends. Additional info will be sent via DSAWeekly.

Announcements:
• None

Special Program by DSA Staff
• Principal’s Report – Susan McCauley
• Student Performances
o Jazz Band
o Dance Repertory Company
o The Ladies of Highleit

Next General Meeting November 3, 2011 @ 7:00 pm
Meeting adjourned 8:45 pm
Minutes taken by: Deena Swatzie, PTSA Secretary

Meeting Minutes, September 1, 2011

DeKalb School of the Arts
PTSA General Meeting Minutes
Thursday, September 1, 2011

Call to Order 7:02 pm
Welcome/Introduction Rex Garrett , PTSA President

Introduction of Committee Chairpersons Monica Hargrave, PTSA Vice President
• Committees currently needing a chairperson:
o Parental Involvement
o Public Relations
o PTSA Directory
o SPA Dance
o Volunteer Coordinator
Pledge of Allegiance Kiara, SGA President

Announcements:
• Membership table is outside; dues are $5 pp
• Enrichment Fund – encourage you to any level you can and you can make up to 3 payments per year; goes to; complete the form for payment; place in envelope and drop at the front desk;
• Spirit Wear – selling out of some items; on sale today.
• Premiere Weekend (Sept. 30th – Oct. 2nd)

Review of Minutes: August 2011 Approval of Previous Minutes: Accepted as printed

Treasurers Report
• Review of treasurers report, it is provisional as it is subject to revisions, pending closure of Aug financials
• Highlights:
• Over budget on expense for spirit wear – most of remaining items would be profit
• Dues turned in to date were for a total of 428 memberships; goal is 500; shared amt with national; DSA PTSA keeps $1.75 per membership.
• Teacher appreciation funds raised
• 2/3 way to enrichment fees – aids in focal efforts, etc..
• Expenses for Aug – spirit wear, agendas, sold 300 agendas;

Old Business:
• Microwaves – PTA purchased one microwave for cafeteria – currently total of 4; continue to forward comments to Rex if there are any issues

New Business:
• Reflections – deadline is October 14; all categories will be available; all forms are now available on the PTSA website; Physical copies of the forms will be distributed to designated art teachers
• If you signed up for a committee and have not been contacted, please note sign up sheets for some have not been distributed as of yet; may not hear from some of them for a minute; should receive contact soon
• Just Between Friends – 35 families signed up so far; tonight’s meeting is currently listed so you can add your volunteer hours; if you are having trouble, look in this week at DSA for more info on sign up; backup method for listing your hours will be the box in the front office
• Is it mobile friendly – no app available but can access it via mobile internet
• Check your spam if you haven’t received your email
• What happens when you make a donation of product, how are hours recorded? Looking into it. It is only valid for up to 10 hours per semester
• Scenery Saturday – for those who like to build, you can gain volunteer hours this weekend; what happens behind the curtain; this is the first one; meet the technical team; from 10-4 this Saturday, Sept 3rd
• Website – updates have been made; last year’s fundraising is still there but will be updated once the EC meets to discuss and finalize plans
• Announcement – the board has considered request from the Creative Writing dept – bringing 2 authors in this school year; avg cost is $1500 per author plus travel expenses; EB decided to donate $1200 to the Creative Writing Dept
• Yearbooks – check the website, Junior/Senior it’s included in your dues; grades 8, 9, 10 check online or contact Mr. Taffe directly. Should be in two weeks.
• Parent Involvement Committee – there are some parents who do not attend PTSA meetings; work to determine how we can communicate with those families to pull them in; improve parental involvement
• Survey to evaluate the schools from the county – just received results a couple weeks ago; will present at next meeting
• Grants and Scholarship Committee – look for opportunities for our school to donate money to DSA; would like to raise the visibility of the school. Please share ideas; submit to Rex

Unfinished Business:
• None

Announcements:
• Parent Conferences – Sept 15th (4-6 pm)
• Fall Choral Concert – Oct 20th (7pm)

Special Presentation by DSA Staff – Curriculum Presentation

Next General Meeting October 6, 2011 @ 7:00 pm
Meeting adjourned 8:45 pm
Minutes taken by: Deena Swatzie, PTSA Secretary